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PENNSBURG BOROUGH
COUNCIL MEETING
Tuesday, August 2,
2011 – 7:00 P.M.
The
regular meeting was called to order at 7:00 P.M. by President John
K. Lear. President Lear led with the Pledge of Allegiance.
Answering roll call were Council Members: Bruce Lord, William C.
Clinton, Joan Wieder, Douglas Landis, Kristopher Kirkwood, Vice
President
Michael Mensch and President John K. Lear.
Also present this evening was Mayor Ethel G. Ritchey, Borough
Solicitor Charles D. Garner, Jr., Roads Assistant Rick Krupp,
Administrative Assistant Lisa Hiltz and Administrative
Manager/Secretary-Treasurer Jeanne W. Hopkins.
Public Comment Period
Caroline Rahn, 117 Penn Street, expressed disappointment in not
receiving answers to her questions in a timely fashion from the
zoning department.
President Lear said he would look into the matter.
Consent Agenda
A Motion was made by Clinton, seconded by Mensch and unanimous to
approve as written, the Minutes of the July 5, 2011 Borough Council
Meeting, the July Treasurer’s Report and requests for Fire Police
Services by East Greenville Borough for the Perk Up Half marathon on
August 28, 2011 and the Upper Salford Township for the Philadelphia
Folk Festival on August 18, 2011.
Roads/Maintenance
Councilor Mensch asked Borough Council to consider joining the
Montgomery County Public Works Association. Yearly membership for
the first member is $35.00 and $25.00 for the 2nd.
Councilor Mensch will contact a current member of the association to
gather additional information and to get a list of topics covered at
the meetings.
Roads Committee monthly meeting date and time were changed to the 4th
Monday at 7:00 P.M.
Personnel
Councilor Clinton reported Work Orders have been implemented
for the Roads Department to be able to track work that is being
done. This information is expected to be helpful with preparing the
budget. Any member of borough council may initiate a work order for
the roads department.
Police Commission
Councilor Clinton reported the insurance committee has begun
reviewing various insurance options.
Trash/Recycling
Councilor Landis reported the Trash Contract bids will be opened on
September 28, 2011 at 7:00 P.M. at the East Greenville Borough
hall. A Motion was made by Clinton, seconded by Lord and unanimous
to authorize the Trash Contract committee to advertise for Trash
Contract bids.
President Lear reported on an email received from Chris Kaasmann,
Montgomery County Recycling Coordinator. The County is seeking
communities who will accept the collection of used political signs.
The County will pick up the signs and handle recycling the signs.
Borough Council agreed to be a collection site for used political
signs. Pennsburg Borough website will announce the borough building
as a designated collection site.
Mayor’s Report
Mayor Ritchey reported she visited several elderly residents within
her neighborhood during the recent heat wave to check on their
well-being. She encouraged Council Members to do the same thing in
their neighborhoods.
UNFINISHED BUSINESS
Line painting at intersections
Councilor Mensch provided a revised price quote from Guidemark
for painting the lines at “the square”, only. The cost is
$3,580.00. Rick Krupp reported he was unable to get another quote
from any another company. A Motion was made by Kirkwood, seconded
by Landis and unanimous to accept the revised price quote of
Guidemark to line-paint the intersection of Routes 663 and 29 at
a cost of $3,580.00. A Motion was made by Lord, seconded by Landis
and unanimous to direct the Secretary-Treasurer to apply the expense
to the Road Construction account.
ARLE Grant
During the preparation of the grant application it was discovered
the failed loop detector at “the square” could be added to the grant
request for its replacement.
A
Motion was made by Mensch, seconded by Wieder and unanimous to
ratify the ARLE grant request to include the replacement of the
failed loop detector, making the grant request to PennDot a total of
$6,800.00.
7:30 P.M. FUEL BID Opening
Fuel Bids were opened and read as advertised. The results are as
follows:
John R. Young & Co. - $.340 per gallon – payment in 30 days
Farm & Home Oil Co. - $3.579 per gallon – payment in 30 days
Council Members discussed in length, the merits of accepting a bid
or rebidding at a later date.
A
Motion was made by Kirkwood, seconded by Clinton and unanimous to
reject all bids and authorize the re-advertising for fuel bids.
Bids will be opened at the September 6, 2011 Borough Council
Meeting.
Reflective Signs for E. Fifth Street entrance to the Nature Preserve
A
Motion was made by Wieder, seconded by Landis and unanimous to
purchase two reflective red and white, 18 X 36 signs at a cost of
$132.00.
Ordinance accepting the ultimate Right-of-Way at 901 Main Street.
A
Motion was made by Clinton, seconded by Mensch and unanimous to
accept the ultimate
Right-of-way, as shown on the Deed of Dedication, for 901 Main
Street.
NEW BUSINESS
Emergency Operations Plan
Councilor Lord reported Pennsburg Borough’s Emergency Management
Coordinator,
Carmen Merolla, is working on the Plan updates that are needed.
Carmen Merolla will be meeting with the County to bring the Plan up
to date.
Civic Building Cracks
President Lear reported the borough engineer will be meeting with
Lockridge Engineers very soon to discuss the matter.
Trust Beneficiary
President Lear announced that Pennsburg Borough is the recipient of
$4,009.88 from the Estate of T. Willard and Mary Hunter.
The
Secretary was directed to send a thank you letter to the Estate’s
executor.
President Lear reported that PennDot has agreed to maintain traffic
on Gravel Pike (Route 29) during bridge replacements in Upper
Hanover Township. Pennsburg Borough was one of several
municipalities to send a letter of support to PennDot on behalf of
Upper Hanover Township supervisor’s request to maintain traffic
along Gravel Pike (Route 29) during construction.
The
bills for payment in August were approved with a Motion by Landis,
seconded by Clinton and unanimous.
Public Comment Period – none
President Lear reported he has been approached by Michael Tannis,
YMCA Executive Director, to acquire permission to utilize the
upstairs area for an art class for Perkiomen School students as an
after-school program.
A
Release and Hold Harmless and Certificate of Insurance would be
necessary.
The
borough’s insurance carrier will be contacted for insurance
liability.
There being no further business to come before Borough Council
Members at this time, a Motion was made by Mensch, seconded by
Landis and unanimous to adjourn the meeting at 8:11 P.M.
Respectfully submitted,
Jeanne W. Hopkins
Administrative Manager
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